Administrative Program Coordinator
Join the ByWater Institute team as a core member of the operations staff. This role is key to ensuring that programs, events, and research run smoothly.
The incumbent in this position will provide administrative and fiscal support for the Tulane ByWater Institute. Administrative duties include scheduling/calendar management and coordinating meeting arrangements, acting as the office receptionist and supply coordinator, answering the department phone line, sorting, and distributing mail deliveries and packages. The incumbent in this position will also provide routine administrative support for research, events, and programs of the Institute.Fiscal duties include processing and tracking purchase orders, invoice payments, subscription orders and renewals, expense reports, travel reimbursements, office supply ordering, et cetera. The incumbent in this position must be reliable, discreet, positive, able to anticipate needs, and able to efficiently work on numerous projects simultaneously.
REQUIRED EDUCATION AND EXPERIENCE:
- High school diploma or equivalent
- Two years of administrative or secretarial experience
REQUIRED KNOWLEDGE, SKILLS, ABILITIES/COMPETENCIES TYPICALLY NEEDED TO PERFORM THIS JOB SUCCESSFULLY:
- Ability to multi-task and establish priorities
- Strong oral and written communication skills
- Ability to interact in a courteous and professional manner with external and internal contacts
- Proficient computer skills; working knowledge of Microsoft Office Suite software applications (Outlook, Word, and Excel).
- Ability to work occasional evenings and weekends as needed.
PREFERRED QUALIFICATIONS:
- Associate’s or Bachelor’s degree
- Experience with purchasing and invoicing; working knowledge of university policies and procedures
- Experience with executive scheduling and calendar management
- Experience with Oracle based administrative systems
